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RML Library Policies


Borrowing Privileges 
Borrowing privileges are granted to faculty, staff and students at the University of Mississippi Medical Center. Individuals with library materials checked out in their names are responsible for all accrued fines as well as loss or damage to those materials. Individuals may check out a total of 30 items, including no more than five leisure reading and a maximum of 20 textbooks and/or bound journals. 


Loan Periods

Loan Periods  
  • May be checked out for three weeks and renewed one time for an additional two weeks. Materials that have been requested by other patrons may not be renewed.
Bound Journals:
  • May be checked out for three days and renewed one time, for an additional three days. 
Unbound Journals
  • Do not circulate, but may be checked out to Medical Photography when high-quality photographs and slides are necessary. An appointment should be made with Medical Photography or Medical Illustration before the issue is checked out because the library limits the checkout time. 
Leisure Reading Books:
  • Circulate for three weeks with renewals for one week.  A maximum of five leisure-reading items may be checked out on an account. 
Reserve Materials
  • May be checked out for two hours for use within the library and renewed for an additional two hour period if a hold has not been placed on the item. Three items may be checked out at a time. 
The following chart summarizes the circulation policies and amounts of the overdue fines. 
Material Type
Loan Period
3 weeks
1 week
$ .50/d per item
Leisure Books
3 weeks
1 week
$ .50/d per item
Bound Journals
3 days
3 days 
$ .50/d per item
2 hours 
If no hold
$ 1/hr per item
$ 1/hr per item
As notified
By lender
By lender



Library users are responsible for keeping track of due dates and times for materials and equipment checked out from the Library. Automated notifications are emailed to the UMMC email accounts as a courtesy. Failure to receive a notice does not remove the borrower's obligation to return materials on or before the due date or to pay charges incurred. 

Overdue Notices:
  • Automated overdue notices are sent to UMMC email addresses as courtesy reminders. 
Fee Notices:
  • Automated fee notices are sent to the UMMC email address of individuals who have unpaid fines and/or fees. Fees may be assessed for interlibrary loan materials, overdue items, lost or damaged items and other services.  A $20 processing fee may be added to the cost of lost or damaged items in addition to the overdue fine that has accrued. 
  • Circulation privileges will be suspended for any individual with a total accumulation of $75 in fines and/or fees, or with items are overdue for four months. 
  • Students that meet the suspension criteria above may also have a library hold placed on their student account.   Employees with unpaid fines/fees for a three-month period may receive automatic payroll deductions for these fees. 


Refunds are made for payments of lost materials returned by the borrower within 90 days from the time the payment is made or the payroll deduction notice is sent to Accounting. A $20 processing charge is retained to cover expenses. The Accounting Department processes refunds upon official notification by the library. Borrowers who return materials after the 90-day period may keep the items or donate them to the library. Lost items returned by other means automatically remain the property of the library. 
Photocopy Services
Two Pharos machines with copying, printing and scanning capabilities are located on the first floor of the library. Funds may be added at the Access Services desk between 7:00 a.m.-4:30 p.m., Monday-Friday.  Please see Self-Service Copying/Printing/Scanning for additional details. 
There are also two photocopiers in the library that accept cash only. Copies are $0.10 per page. Limited change is available at the Access Services desk during staffed hours.  
For document delivery (Faculty/Staff/Researchers), please utilize the photocopy request Form. A valid UMMC Cost Center is required. 
PHAROS Printing  
Students receive PHAROS printing credits once per academic year. This credit is typically applied in August. This credit amounts to 500 copies and does not roll over to the next year if it is not used. There is no monetary value associated with these credits. After the credit is depleted, students are responsible for adding additional funds to their printing account. Cash, credit cards, or checks are accepted at the Access Services Desk during staffed library hours.  
The library does not provide refunds for unused PHAROS copies, or copies that are purchased. If additional copies are purchased through PHAROS, and the patron does not exhaust these copies, a printing credit will be added to the PHAROS account for the next academic year. 
See the Self-Service, Copying/Printing/Scanning information page for PHAROS instructions and print drivers. 
Class Reserve Material  
The library reserve function allows a large number of students access to a few selected materials within a set amount of time. Items placed on class reserve are housed behind the Access Services Desk and are checked out for a 2-hour period. Individuals can renew an item for an additional 2 hours if no one has placed a hold on the item. Fines will be assessed if the item is not returned at the designated time. A UMMC badge is required to check out materials.
It is the responsibility of the library to monitor compliance with Copyright Guidelines for Class Reserve as detailed in the Copyright Law (Title 17, U.S. Code): 
  • Materials on reserve should also meet established test of "brevity," "spontaneity" and "cumulative effect".
  • A notice of copyright is required on each item. 
  • Materials may not be placed on reserve for more than one term unless permission is obtained by the copyright holder.
To place an item on reserve, use the class reserve request form.  To allow for processing time, the library must receive materials at least one week prior to the date the items are needed by students. 

Interlibrary Loan 

Interlibrary Loan (ILL) services are available to current UMMC faculty, staff, and students. Interlibrary Loan services are offered in support of research, education, and patient care services at UMMC. Delivery time for materials ranges from a few days to several weeks. Sufficient time should be allowed for receipt of items. Copyright restrictions affecting the photocopying of materials are strictly observed. Rowland Medical Library provides most document delivery of research articles at no charge to primary users. The library reserves the right to charge users for the cost of articles above $25.00.
If the library exceeds the copyright limit for borrowing from an individual journal, an additional copyright fee may be applied to the overall cost. Library staff will contact the user if an additional amount is necessary to be paid.  
Requests for book loans may incur a charge to the user. The library does not charge a fee for book loans, but the lending library may assess a fee. Patrons will be notified if a fee will be required to obtain the loan. 
For assistance with ILL forms and procedures, call (601) 984-1247 or email at
Staff members at both the lending and borrowing institutions devote a significant time to processing requests. In some cases postage costs are also incurred. Your assistance is greatly appreciated as we strive to make the best use of all these resources.   

If a requested item is no longer needed, please notify the ILL department as soon as possible.


Copyright Notice 
The Copyright Law of the United States (Title 17, United States Code) governs making photocopies or other reproductions of copyrighted materials. 
Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "USED FOR ANY PURPOSE OTHER THAN PRIVATE STUDY, SCHOLARSHIP, OR RESEARCH." If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "FAIR USE," that user may be liable for copyright infringement. 
The Rowland Medical Library reserves the right to refuse to accept a copying request if, in its judgment, the fulfillment of the request would involve a violation of copyright law.